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Clauses · DFARS · Government property

DFARS 252.245-7005 Management and Reporting of Government Property

Does the regulation require it to flow down?

No

(b)(5): 'When Government property is in the possession of subcontractors, the Contractor shall ensure that reporting is accomplished using the data elements required in paragraph (c)' — no mandate to flow the clause itself down, but the prime's duty makes the clause (or its equivalent) show up in every sub holding GFP

A clause can reach your subcontract without a mandate. Once it is in your document, it is a contract term all the same. The missing mandate is a fact about the regulation. It is not a ruling on your order.

Checked against acquisition.gov on 2026-08-04 · edition JAN 2024 · base v0.9.3 Read the text ↗

What it makes you produce

6 items for your checklist, slowest first.

  1. A program you have to be running

    You are either running it or you are not, and what the prime asks for is the date it started.

    • Unique item identifiers assigned and marked as an IUID data matrix on reparable items

      Owed for items the contract's GFP attachment lists as serially managed, and only where the technical drawing you can reach gives the data matrix location and marking method

      DFARS 252.245-7005(d)(1)

  2. A state you have to be in, in a government system

    The record has to be posted before the prime can see it, and posting is not the same day as being ready.

    • A new identifier assigned, marked and registered in the IUID Registry

      Owed when an item is found already marked but not registered, and the (d)(1) conditions are met

      DFARS 252.245-7005(d)(4)

  3. Something you write

    Days to weeks, and nobody outside your company has to agree to it.

    • Property records carrying the six data elements the module needs: stock number or manufacturer code and part number, the code on the accountable contract, received and shipped dates, the contract number, serial number, and supply condition code

      DFARS 252.245-7005(c)

  4. Something you fill in and send back3

    Hours, once you know which one is missing.

    • Receipt, transfer to another DoD contract, shipment, and a serially managed item built into a higher assembly, each posted into the Government Furnished Property module of PIEE within 7 business days of the change

      DFARS 252.245-7005(b)(3)
    • A loss of Government property reported through the same module

      Owed on the terms of FAR 52.245-1(f)(1)(vii), which is where this report's timing lives — the 7 business days at (b)(3) reach only (b)(1)(i) through (iv)

      DFARS 252.245-7005(b)(1)(v)
    • The plant clearance inventory schedule completed in the module, which generates the electronic equivalent of the SF 1428

      Owed under FAR 52.245-1(j)(2) at disposition, unless the contract carries its own disposition instructions

      DFARS 252.245-7005(b)(1)(vi)

When it is used

Applies in solicitations and contracts, including FAR Part 12, that contain FAR 52.245-1 (Government Property) — prescription 245.107(4). No dollar threshold. For the sub: if GFP is in its possession, (b)(5) obligates the prime to ensure reporting is done with the (c) data elements — in practice the prime flows the clause down or requires an equivalent report.

Read closely

The module generates the electronic equivalent of the DD Form 1149 and 1348-1 shipping documents as well, so those come out of the system rather than being filled in beside it. (b)(1) requires the module to be used; (b)(2) says users MAY register for access and training on the PIEE home page, which is where an account comes from. (b)(4) sends the shipment of repaired items through Wide Area WorkFlow instead, (d)(2) reports the identifier before or during shipment, and (d)(3) leaves alone anything already marked and registered under DFARS 252.211-7003. (b)(5) is the paragraph that reaches a lower tier: property in a supplier's possession is still reported with the (c) data elements.

The 11 templates that name it, with the line
233RTX Flowdown of U.S. Government Contract Clauses Under U.S. Government ContractsRTXline 1652166Northrop Grumman CTM-P-ST-001 — U.S. Government Firm Fixed Price Order (Not for Commercial Products and Services)Northrop Grummanline 253469Northrop Grumman CTM-P-ST-002 — U.S. Government FFP or T&M Order for Commercial Products and ServicesNorthrop Grummanline 2436166Northrop Grumman CTM-P-ST-003 — U.S. Government T&M Order (Not for Commercial Products and Services)Northrop Grummanline 2471168Northrop Grumman CTM-P-ST-004 — U.S. Government Cost Reimbursement Order (Not for Commercial Products and Services)Northrop Grummanline 2560255GD Mission Systems SCM-TMP-005 — General Provisions, Firm Fixed Price PO under U.S. Government Contract (Non-Commercial)General Dynamicsline 1397243GD Mission Systems SCM-TMP-048 — T&M Purchase Orders for Non-Commercial Items in Support of a U.S. Government ContractGeneral Dynamicsline 2368122GD Mission Systems SCM-TMP-095 — FFP Purchase Orders for Commercial/COTS Products or Services in Support of a U.S. Government ContractGeneral Dynamicsline 1143240L3Harris LGL-50.F1 — General T&C and Flowdown Clauses for Other Than Commercial Products/Services under a U.S. Government ContractL3Harrisline 2836106L3Harris LGL-50.F2 — General T&C and Flowdown Clauses for Commercial Products/Services under a U.S. Government ContractL3Harrisline 1892273BAE Systems Inc. USGOVA — FAR/DFARS Flow Down Provisions for Subcontracts/Purchase Orders under a U.S. Government (DoD) Prime ContractBAE Systemsline 1219

Source: acquisition.gov, DFARS 252.245-7005 and 245.107(4) (verified 2026-08-04)

This is research, not legal advice. It states what the regulation says about this clause and cites the paragraph behind it. It does not rule on your order, and it does not rule on whether a prime's markings are correct.