CORPDOC 4A — FAR/DFARS Flowdown Provisions for Cost-Reimbursement/T&M Subcontracts under a DoD Prime Contract

Its 155 clauses can ask you for 281 things.

1. A program you have to be running24e.g. Fifteen named controls running on any system of yours that holds or carries the buyer's contract information 52.204-21(b)(1)

   You are either running it or you are not, and what the prime asks for is the date it started.

   • An ethics awareness and training program, and an internal control system with a reporting channel such as a hotline that an employee can use anonymously

     Owed within 90 days of award, unless you represented yourself as a small business concern for this award or the contract is for a commercial product or commercial service — (c) opens by excluding both

     FAR 52.203-13(c)

   • The security program the operating manual at 32 CFR part 117 requires — a facility security officer, cleared people, storage, marking, transmission and reporting

     Owed when the same access (a) limits the clause to, and it follows any revision of the manual you are given notice of

     52.204-2(b)(1)

   • Fifteen named controls running on any system of yours that holds or carries the buyer's contract information — access limits, authentication, media sanitization, boundary protection, timely patching and malware scanning

     Owed when federal contract information — information not intended for public release, provided by or generated for the Government under the order — resides in or transits your own system

     52.204-21(b)(1)

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   • A listing practice, running for the life of the contract: every employment opening listed immediately with the appropriate employment service delivery system, and at least concurrently with any other recruitment source or effort you use

     41 CFR 60-300.5(a)(2) and (a)(3), which FAR 52.222-35(b) makes a term of your contract

   • E-Verify running inside hiring — a case opened for each new hire within three business days of the date of hire, starting within 90 calendar days of enrollment

     FAR 52.222-54(b)(1)(ii)

   • Paid sick leave for everyone working on or in connection with the contract, earned at not less than one hour for every 30 hours worked, up to the 56-hour annual cap

     FAR 52.222-62(c)(1)

   • Initial and annual role-based privacy training, with a test of what was learned

     Owed when an employee will have access to a system of records, handle personally identifiable information, or design, develop, maintain or operate a system of records

     52.224-3(b)

   • Cost accounting that follows the disclosed practices consistently, applies any change prospectively, and complies with every standard in 48 CFR 9904

     FAR 52.230-2(a)(2) and (a)(3)

   • Cost accounting consistent with 48 CFR 9904.401, 9904.402, 9904.405 and 9904.406 — estimating matched to accumulation and reporting, no cost charged twice by two routes, unallowables handled, and one consistent accounting period

     FAR 52.230-3(a)(1)

   • Cost accounting consistent with 48 CFR 9904.401 and 9904.402 — estimating matched to accumulation and reporting, and no cost allocated twice for the same purpose

     FAR 52.230-4(a)(1)

   • Cost accounting that complies with every standard in 48 CFR 9905, the cost accounting standards written for educational institutions

     FAR 52.230-5(a)(3)

   • Separate accounts by job order for each change or series of related changes, holding all segregable direct cost less credits, for both the changed work and the unchanged work the change affected

     Owed where the buyer requires it and the estimated cost of the change or series of related changes exceeds $100,000

     FAR 52.243-6

   • A system of internal controls that manages the Government property in your shop — control, use, preservation, protection, repair and maintenance

     FAR 52.245-1(b)(1)

   • An inspection system acceptable to the Government, covering the supplies, the fabricating methods and the special tooling

     FAR 52.246-3(b)

   • An inspection system acceptable to the Government, covering the services under the contract

     FAR 52.246-5(b)

   and 9 more, each on its clause's page

2. Something somebody else has to issue you24e.g. Mill certificates giving the country of melt for every specialty metal incorporated in the item DFARS 252.225-7009

   The same day if the issuer is one of your own suppliers, months if it is an assessor or an underwriter.

   • A declaration carrying the certification and disclosure at 52.203-11(c) and (d), obtained from each person requesting or receiving the subcontract and retained by whoever awards it

     Owed where the subcontract exceeds the threshold specified in FAR 3.808 on the date of subcontract award — the clause names no figure, and 3.808 sets it at $200,000 since 2025-10-01

     FAR 52.203-12(g)(1)

   • The agency or Homeland Security fraud hotline poster the contract names, printed by the agency that issues it and displayed in common work areas and at the work sites in the United States

     Owed unless you already run a business ethics and conduct awareness program with a reporting mechanism — (c) drops the agency poster then, and never the Homeland Security one

     FAR 52.203-14(b)(1)

   • A written disclosure from your proposed supplier saying whether it or its principals are debarred, suspended, proposed for debarment or voluntarily excluded

     Owed from each proposed supplier whose subcontract will exceed the FAR 9.405-2(b) threshold, other than one furnishing a commercially available off-the-shelf item

     FAR 52.209-6(c)

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   • A safety data sheet for each of those items in the 29 CFR 1910.1200(g) and Federal Standard 313 form — owed whether or not you are the manufacturer, so for a distributor it comes from whoever made the material

     Owed by the apparently successful offeror before award; missing it can make an offeror nonresponsible

     FAR 52.223-3(d)

   • Country-of-origin statements from the suppliers of those components, since the percentage rests on parts somebody else made — and the prime asking for them sets what is enough

     FAR 52.225-1

   • The manufacturer's origin documentation for every item you sell into the order, resting on where substantial transformation happened — evidence the prime weighs, not paper the clause names

     FAR 52.225-5

   • The kinds and minimum amounts of insurance the contract Schedule names, carried at your own expense for the whole performance

     FAR 52.228-5(a)

   • An endorsement on those policies holding any cancellation or adverse material change ineffective until 30 days after written notice to the contracting officer, or the longer period state law prescribes

     FAR 52.228-5(b)

   • A legible copy of the carrier's rated on-board ocean bill of lading, to the contracting officer and to the Maritime Administration

     Owed when contract cargo has moved by sea — 20 working days from the date of loading in the United States, 30 working days from a foreign port

     FAR 52.247-64(c)

   • The carrier's freight bills and bills of lading, sent for prepayment audit to the address the buyer wrote into the clause

     Owed when the subcontract is cost-reimbursement and freight is reimbursed as a direct charge; (b) holds the submission to freight shipment bills over $100 and leaves the rest on site for an on-site audit

     FAR 52.247-67(a)

   • The DoD fraud, waste and abuse hotline poster in effect at award — printed by the DoD Inspector General, displayed in the common work areas of the segments doing the work

     DFARS 252.203-7004(b)(1)(i)

   • The Homeland Security fraud hotline poster alongside it, printed by the DHS Inspector General

     Owed when the work is paid for in whole or in part with DHS disaster relief funds and performed in the United States

     DFARS 252.203-7004(b)(2)

   • A DoD-approved medium assurance certificate, bought from an outside certificate authority

     Owed when an incident has to be reported — the certificate is what the reporting channel authenticates against, so it is held before the incident rather than obtained after it

     252.204-7012(c)(3)

   • A cloud service provider meeting security requirements equivalent to the FedRAMP Moderate baseline, and complying with (c) through (g) on reporting and forensics

     Owed when covered information sits on a cloud service you did not build — the paragraph reaches an external provider only

     252.204-7012(b)(2)(ii)(D)

   • The same completed assessment from each of your own suppliers, before anything is awarded to them

     Owed when you place a subcontract of your own that is subject to NIST SP 800-171 under 252.204-7012

     252.204-7020(g)(2)

   and 9 more, each on its clause's page

3. A state you have to be in, in a government system8e.g. Enrollment as a Federal Contractor in E-Verify FAR 52.222-54(b)(1)(i)

   The record has to be posted before the prime can see it, and posting is not the same day as being ready.

   • A facility clearance under the National Industrial Security Program, carried by a signed DD Form 441 security agreement

     Owed when the order actually involves access to information classified Confidential, Secret or Top Secret — paragraph (a) limits the clause to that extent

     52.204-2(b)(1)

   • Enrollment as a Federal Contractor in E-Verify, within 30 calendar days of award

     FAR 52.222-54(b)(1)(i)

   • An assessment of your covered systems completed inside the last three years, with the summary level scores posted in the Supplier Performance Risk System

     Owed when the subcontract is subject to NIST SP 800-171 under 252.204-7012 — (g)(2) bars the tier above from awarding until the assessment is done, and (g)(3) is the route to get the score posted

     252.204-7020(g)(2) and (g)(3)

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   • An account in the Government's electronic submission system, with each item's record posted through it into the item unique identification registry

     DFARS 252.211-7003(f)

   • Your company affiliated with the Overseas Security Advisory Council

     Owed where the contractor or subcontractor performing outside the United States is a US entity

     DFARS 252.225-7043(b)(1)

   • Each of your US nationals registered with the US embassy

     Owed for personnel who are US nationals; third country nationals comply with their own embassy's security requirements instead

     DFARS 252.225-7043(b)(2)

   • Registration with the Department of State under the ITAR, which the clause names in its own words, for a shop that manufactures or exports defense articles

     DFARS 252.225-7048(b)

   • An authorized radio frequency allocation for the device, which is what lets it be tested or operated at all

     DFARS 252.235-7003(a)
4. Something you write133e.g. A written code of business ethics and conduct FAR 52.203-13(b)(1)

   Days to weeks, and nobody outside your company has to agree to it.

   • A written code of business ethics and conduct, made available to each employee engaged in performance, within 30 days of award

     FAR 52.203-13(b)(1)

   • A written disclosure to the agency Inspector General, copy to the contracting officer

     Owed on credible evidence that a principal, employee, agent or subcontractor committed fraud, bribery, a gratuity or conflict of interest violation, or a civil False Claims Act violation

     FAR 52.203-13(b)(3)(i)

   • An electronic copy of the same poster on the company website, where one is already used to reach employees

     FAR 52.203-14(b)(2)

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   • A written notice to employees, in the predominant language of the workforce, of their whistleblower rights under 41 U.S.C. 4712

     FAR 52.203-17(b)

   • A written notice to current employees and suppliers that existing confidentiality terms blocking a report of waste, fraud or abuse are no longer in effect

     Owed where agreements or statements signed before this contract carry prohibitions inconsistent with (b)

     FAR 52.203-19(c)

   • An account of every form of Government-provided identification issued to your employees, and those credentials returned at the earliest of the end of the work, the employee's separation, or the end of the contract

     FAR 52.204-9(b)

   • A written notice from a corporate officer to the contracting officer, naming the supplier, the reasons it is listed, the compelling reason for using it anyway, and the systems protecting the Government's interest

     Owed before entering into a subcontract with a party that is debarred, suspended, proposed for debarment or voluntarily excluded, other than one furnishing a commercially available off-the-shelf item

     FAR 52.209-6(d)

   • A written proposal to the contracting officer for approval, describing the supplies in detail — and for former Government surplus property, the material, the quantity, the agency it came from and the date it was acquired

     Owed when what you offer is used, reconditioned or remanufactured supplies, or unused former Government surplus property — (e) permits their use only where it was proposed and authorized

     FAR 52.211-5(d)

   • Either the substance of this clause or the substance of FAR 52.215-13, written into your own subcontracts

     Owed on each subcontract that, when entered into, exceeds the certified cost or pricing data threshold at FAR 15.403-4(a)(1) — $2.5 million

     FAR 52.215-12(c)

   • The substance of this clause, including paragraph (d) itself, written into your own subcontracts

     Owed on each subcontract that exceeds the certified cost or pricing data threshold on the date of agreement on price or the date of award, whichever is later

     FAR 52.215-13(d)

   • An identification of the supplies you will not manufacture, or to which you will not contribute significant value

     Owed when the buyer requests it. Paragraph (c) leaves paragraph (b) out of what travels into a subcontract, so this reaches you only where your order carries the clause whole rather than its substance

     FAR 52.215-14(b)

   • Written notice to the buyer as soon as the company determines it will terminate a defined-benefit pension plan or otherwise recapture pension fund assets

     FAR 52.215-15(a)

   • Written notice as soon as the company determines it will terminate or reduce benefits under a postretirement benefit plan

     FAR 52.215-18(a)

   • Written notice to the administrative contracting officer within 30 days of a change in ownership or control that could move the valuation of capitalized assets, and a second notice within 30 days of learning what it does to asset valuation and cost

     FAR 52.215-19(a)(1) and (a)(2)

   • A written request for exception naming the law or regulation that waives certified data, or the sales and price history that supports a commercial product or commercial service

     FAR 52.215-20(a)(1)

   and 118 more, each on its clause's page

5. Something you fill in and send back39e.g. A cyber incident report filed at dibnet.dod.mil within 72 hours of discovering the incident 252.204-7012(c)(1)(ii)

   Hours, once you know which one is missing.

   • The certification, made by signing the offer, that no appropriated funds paid anyone to influence the award of this contract

     FAR 52.203-11(c)

   • OMB Standard Form LLL, submitted with the offer, naming the registrants who made the contact

     Owed when a registrant under the Lobbying Disclosure Act of 1995 has made a lobbying contact for you on this contract

     FAR 52.203-11(d)

   • Standard Form LLL naming the lobbying registrants, including the individuals performing the services

     Owed when no form went in with the offer and a registrant has since made a lobbying contact for you on this contract

     FAR 52.203-12(d)(1)

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   • An updated Standard Form LLL to the contracting officer, within 30 days of the end of the calendar quarter the change fell in

     Owed where a form was already filed under 52.203-11(d) and a change affects Block 10 of it — the name and address of the registrant, or the individuals performing the services

     FAR 52.203-12(d)(2)

   • Your identity and award data for the prime's first-tier report — unique entity identifier, company name, physical address and the primary place of performance

     FAR 52.204-10(d)(2)

   • The names and total compensation of your five most highly compensated executives for your preceding completed fiscal year

     Owed only where all of (d)(3) holds: in your preceding fiscal year 80 percent or more of your annual gross revenues came from federal contracts, subcontracts, loans, grants and other federal financial assistance; $25,000,000 or more of your annual gross revenues came from those same sources; and the public cannot already reach executive compensation figures through filings under section 13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of the Internal Revenue Code

     FAR 52.204-10(d)(3)

   • A report — contract number, supplier, brand, model number and item description — with mitigation detail and the prevention steps taken and planned within 10 business days after it

     Owed when you identify a Kaspersky Lab covered article in what you supply or use — the first report is due within three business days of that

     FAR 52.204-23(c)

   • A report — contract number, supplier, brand, model number, item description and any mitigation already under way — with further detail and prevention steps within 10 business days after it

     Owed when you identify covered telecommunications equipment or services in what you supply or use — the first report is due within one business day of that

     FAR 52.204-25(d)

   • A report — contract number, product or service name, the covered article or the source, the vendor, brand, model number and item description — with mitigation detail and prevention steps within 10 business days after it

     Owed when you identify a covered article or a prohibited source in what you furnish or will furnish — the first report is due within three business days of that

     FAR 52.204-30(c)(3)

   • The responsibility certification, ticked and signed with the offer — debarment, convictions and civil judgments in the last three years, pending indictments, delinquent federal tax debt and terminations for default

     FAR 52.209-5(a)(1)

   • A signed Certificate of Current Cost or Pricing Data in the form at FAR 15.406-2, before award

     FAR 52.215-20(b)(2)

   • A signed Certificate of Current Cost or Pricing Data in the form at FAR 15.406-2, when the modification's price closes

     FAR 52.215-21(b)

   • Interim vouchers billed against incurred cost

     FAR 52.216-7(a)

   • The Individual Subcontract Report and the Summary Subcontract Report, filed through the electronic subcontracting reporting system

     FAR 52.219-9(d)(10)

   • The VETS-4212 report to the Department of Labor each year by September 30 — protected veterans by category and location, total new hires, and how many of those were protected veterans

     FAR 52.222-37(b)

   and 24 more, each on its clause's page

6. Nothing to send now53They are terms that decide what money moves later, rules you follow while you work or numbers with no text behind them.